Why Q-Card?

Most Expense Management Software (EMS) solutions address only limited inefficiencies in finance and procurement, often leaving critical needs unmet.

As a result, many large organizations struggle with inefficient, manual processes, and limited visibility into tail spend, which hinders effective management and cost control. Q-Card was developed with insights from top finance, procurement, and HR experts to create a compliant, secure, and user-friendly purchasing process designed to meet your organization’s needs. Explore how virtual payment cards can simplify expense management.

Efficiency in corporate spend

With Q-Card, approvals and coding are done in advance, simplifying the process for procurement and finance. All data from purchase requests can be integrated with your ERP system's or financial backend systems, including general ledger codes, cost centers, project codes, documents, and more.

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Long-tail reduction

Simplify tail spend purchasing and address procurement's 80/20 problem by removing, on average, 80% of tail suppliers in your ERP system, and replacing them with Q-Card as your sole tail spend vendor.

Our solution not only eliminates the need for creating and managing vendors within your ERP and purchase order creation, significantly reducing the opportunity cost within your procurement department, but it also allows them to focus on value-adding tasks such as producing more favorable contracts with your most important suppliers.

Additionally, it can save your organization a substantial amount of money, as the average cost of creating and managing a vendor can reach up to 300 EUR per vendor!

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Manage expenses in real time

Rather than reviewing and approving expenses 'after the fact', Q-Card enables you to pre-approve each expense for one-time, multiple, or recurring purchases. Minimize internal disputes and unauthorized spending, and guide your employees to preferred vendors.

Track and manage business spend in real time, and view the expenditures of each employee, department, or the entire organization using our advanced BI dashboard.

 

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Curious how it works?

With our scans we assist corporations to correctly pick out the improvement ability with Q-Card. It is an objective evaluation of the current overall performance and affords concrete perception into the financial benefits which are currently not being monetized by bringing tailspend under management.

Compliance

Q-Card is a tool that supports finance and procurement teams by guiding employees to comply with organizational rules and policies. It provides steering capabilities with our pre-approval function, tailored to your desired approval matrix. This helps eliminate maverick and rogue spending, reduces excess expenses, and guides towards smarter spending decisions.

 

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Highly secure corporate payments

Q-Card offers the best payment security for businesses. 

The virtual Q-Card supports the 3D Secure authentication protocol for the verification of card-not-present (CNP) transactions.

Our app securely handles personal data, such as name, e-mail and mobile number, which are linked to the users in order to make requests and to use the 3D secure authentication and single sign-on.

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Our valued customers trust us

Hear what they have to say

“By adding Q-Card to our digital agenda, Heijmans is extending its P2P processes, improving upfront visibility and control for a wide range of indirect spend categories throughout multiple departments. Another key goal is to leverage efficiency gains by reducing the current ERP vendor base consisting of a large variety of C-suppliers for small or infrequent purchases."


Job Verkerke
Chief Procurement Officer

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Our intelligent solution suites

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IT


Adopt a secure and standardized solution that works for international multi-entity organizations and can integrate simultaneously with multiple ERP, Accounting and Financial systems.

Frequently Asked Questions

How safe is Q-Card?

With Q-Card you can set up your own checkpoints and real-time authorizations to manage your online expenses. Q-Card complies with built-in global regulations and compliance standards.

Does Q-Card support 3DS?

The virtual Q-Card supports the 3D Secure authentication protocol for the verification of card-not-present (CNP) transactions.

How does Q-Card deal with personal data?

The Q-Card App securely handles personal data, such as name, e-mail and mobile number, which are linked to the users in order to make requests and to use the 3D secure authentication and single sign-on.

Can I match AP invoices and financial information to my Q-Card?

All data from the purchase transaction can be automatically forwarded to your ERP or accounting system through integration, including coding details, expense category, attachments, etc.

Do I have to transfer money to my account before I can use Q-Card?

Q-Card's virtual cards are comparable to debit cards that are pre-financed by you. The financing of your Q-Cards is done in the Q-Card App from your underlying business bank account(s).

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Article July 2021

CPO Strategy - Issue 41

Heijmans & Q-Card: Constructing Procurement

Heijmans developed an influential relationship with the Q-Card App at the beginning of 2023. The firm opted for Q-Card's virtual cards to bring their spend under management. By adding Q-Card to its 2023 digital agenda, Heijmans is extending its P2P process, improving upfront visibility and cost control for a wide range of indirect spend categories throughout multiple departments. 

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Contact our experts

Get started today!

We help businesses in accurately identifying the Q-Card improvement ability via our scans. With this evaluation we offer tangible information of the cost-benefit gained through our Tail Spend Analyzer tool.

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